The CPA requires a written Approval from the relevant country stakeholders (government ministries or equivalent) authorizing the country guidelines to be hosted on the App and Website. This fosters country ownership and commitment to update the App going forwards. 

App champions should utilize the Approvals Package prepared by the CPA to guide the process. The package includes documents about the SPARC programme and an Approval template letter that countries can adapt. 

Click to access the Approval Package items below

1. SPARC Concept Note – giving full details of the project and outcomes
2. CPA Terms of Reference for the Strategic Alignment Grant  
3. Letter of Recommendation from the Fleming Fund/Mott Mac Donald. Please select the relevant letter for the region you represent (East and Southern Africa, West Africa and South Asia)
4. Sample Letter of Approval – which can be used as a template, to complete and return to the CPA.

Confirmation of  Approval (a signed, written letter from the relevant official) should be sent to the AMR.SPARC@commonwealthpharmacy.org for review. The CPA team will then contact you to ensure that all governance requirements have been met and uploading of guidelines can then be processed.

Before uploading guidelines, the in-country App champion who is the designated trained Content Editor must complete Content Editor training on how to revise and edit content via the Content Management System (CMS), maintain media and publish documents on the App and website.  The Content Editor training consists of:

• The Content Editors Guide – read and follow the uploading instructions as prescribed in the Guide. 

Click to access the Content Editor’s Guide HERE. 

• Content Editors Training video – review and follow the uploading instructions as described in the Content Editor’s workshop training video. 

Click to access workshop recordings below:

Content Editing Workshop 1 – Didactic Session

Content Editing Workshop 2 – Q&A Session

App Champions can upload and edit the content on the App and Website , via the Content Management System (CMS). Access to the CMS is protected, and each App champion has their own unique login details. 

Contact the CPA (AMR.SPARC@commonwealthpharmacy.org) for access to your personal login details if you are a new App Champion.

App Champions are recommended to read the Content Editors Guide and review the Workshop video prior to logging into the CMS.

To ensure that all uploaded guidelines on the App and Website are complete and accurate, the App Champion should download and complete the CPA Accuracy Checking Tracker, via a two step process. 

First check –  completed by the App Champion/Technical Officer/Pharmacist and involves a deep dive into the fact-checking, dosage, formatting and grammar checks. 

Second check – is highly recommended to check top level information, identify any issues missed by first check and ensure good governance.

Click to access the Accuracy Checker Tracker HERE 

The Utility Check is conducted to ensure that the uploaded guidelines are accurate and easy to use on the App and Website. Please check that everything works as it should e.g. embedded links work, outlay is easy to follow etc. 

Click to access the Utility Checking Guide HERE

Once the first five steps are completed, and the guidelines are ready for publication, App champions are requested to complete the App Governance Form.  

CPA will review and give the go-ahead for ‘Go live’ once all details are confirmed. This is to ensure that all the governance checks have been met.  

Click to Access the Governance Form HERE